This section explains how to add, edit, and delete the schedules and also to run the schedules on-demand, enable or disable schedules, and show schedule run history in the Bold BI.
Schedules page displays the schedules that are accessible by the user depending on the user’s permission.
Schedules can be created only if the user has Create All Schedules
permission. Schedules can be created in three ways,
+
button in the left side menu.Click on the Create Schedule
which is available in the top right corner of the schedules page.
+
button menuClick on the +
button in the left side menu and choose Schedule
under Create
to add a Schedule.
Select the required category from Category
dropdown. After selecting the category, corresponding dashboards under that selected category will be displayed in the Dashboard
dropdown,
Select the required dashboard from the dropdown.
Click on Actions
button in the dashboards grid context menu and select Create Schedule
to schedule the corresponding dashboard.
Once dialog was opened, the category and dashboard values are selected by default,
NOTE: Categories or Dashboards can be changed from schedule dialog box itself.
Next
in the schedule dialog.Customize the mail content that needs to be sent during the schedule.
The schedule mail content page will have default content as shown in the following image.
Use the default mail subject or customize it using the variables in the drop-down next to the subject field. Once you select a variable from the variables drop-down, the default subject content will get reset.
Customize the mail body content and enhance it by using bold, italic, points, numbers, font size, code, and quotation options as shown in the following images.
Insert images and links if needed.
With the help of the preview
option, visualize the actual mail format while scheduling and reset
if you need to restore to the default content.
After customizing the mail content, click Next
in the schedule dialog.
Select the recurrence type, recurrence, start and end dates, export formats and the users to which the exported dashboards and failure notification have to be emailed in the Add Schedule
dialog box.
When clicking on Schedule
, the dashboard is scheduled in the selected recurrence.
NOTE:
Read Write Delete
permission for thatSpecific Schedule
is added to the users by the person who created the schedule.
Yes, we do support sending schedule emails to distribution list. You can configure the distribution list in the schedule recipient list as in the below two ways
Supports sending schedule failure notification to schedule owner and recipients. After schedule export failure, the notification can be sent to the owner and recipients with a failure error message by an email.
And also, Bold BI application deactivates the export schedule after limited consecutive failures and send the disable notification to the owner and recipients.
You can configure the export formats in the schedule.
You can export the dashboards to an FTP, FTPS, or SFTP location by configuring the respective server credentials while scheduling the dashboard export.
You can send a webhook notification for an export schedule or data alerts by selecting the created webhook in Other Destinations
section.
Select previously created webhooks from the Webhook list dropdown.
If you haven’t created any webhooks, you can create them by clicking the Create
option. This will open the Add Webhook
page in a new tab Please visit this link for how to add webhook.
After creating the webhook, you need to click the Refresh
option for the created webhook to appear in the dropdown.
After selecting any of the webhooks, you can see the selected webhook endpoint with request content type details in the info message section.
When running the schedule, Bold BI will call the webhook endpoint you selected with the selected or all payload data. Click here to learn more about what is the payload data sent to a webhook call.
NOTE:
Time Driven Dashboard Export
event webhook get listed only for the normal schedule, andAlert Driven Dashboard Export
event webhook get listed only for data alert schedule.
Category, dashboard, name, recurrence type, recurrence, start and end dates, export format and the recipients can be changed in the Edit Schedule
dialog box.
Schedules can be made to run on demand by using Run Now
option in the schedule grid context menu. Dashboard get exported in the format specified and sent to the recipients along with the link the dashboard in the Bold BI through emails.
You can see the information of respective Schedule in dialog box. Click Actions
in the grid context menu and select Info
.
You can see the schedule run history information of corresponding schedule in the Run History
option in the schedule grid context menu.
And, also you can see the failure information by clicking the failed link in run history dialog.
Schedules can be disabled at any time, which ignores any next occurrences. When enabled, it finds the next occurrence and run accordingly.
Schedules can be deleted from the Bold BI when it is no longer required.
Click the Actions
button in the schedules grid context menu and select Delete
to delete the schedule.
Data alert provides the users to track certain conditions and helps responding to a specified recipients via mail when a certain predefined threshold is met. Please find more details on the Data alerts.