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Manage Schedules in the Bold BI

This section explains how to add, edit, and delete schedules and also how to run the schedules on-demand, enable or disable schedules, and view schedule run history in the Bold BI platform.

The Schedules page displays the schedules that are accessible to the user based on their permissions.

Manage Schedules

Add Schedules

Schedules can only be created if the user has the Create All Schedules permission. Schedules can be added in three ways:

  • Add schedule from schedules page.
  • Add schedule from + button in the left side menu.
  • Add schedule from context menu of the respective dashboards.

Add schedule from schedules page

  • Click on the Create Schedule option in the top right corner of the Schedules page.

    Create Schedule

Add schedule from + button menu

  • Click on the + button in the left side menu and select Schedule under Create to add a schedule.

    Choose Schedule

  • Choose the required category from the Category dropdown. Once a category is selected, the corresponding dashboards under that category will be displayed in the Dashboard dropdown.

    Select Category

  • Select the desired dashboard from the dropdown.

    Select dashboard

Add schedule from context menu of the respective dashboards

  • Click on the Actions button in the dashboard grid context menu and choose Create Schedule to schedule the corresponding dashboard.

    Create Schedule

  • Once the dialog is opened, the category and dashboard values are selected by default.

    Default Values

NOTE: Categories or Dashboards can be changed from the schedule dialog box itself.

  • After adding schedule details, click Next in the schedule dialog.

Customizing schedule email Content

  • Customize the email content that needs to be sent during the schedule.

  • The schedule email content page will have default content as shown in the following image.

    Default Schedule Mail

  • Use the default email subject or customize it using the variables in the drop-down next to the subject field. Once you select a variable from the variables drop-down, the default subject content will be reset.

    Customize Mail Subject

  • Customize the email body content and enhance it by using bold, italic, bullet points, numbers, font size, code, and quotation options as shown in the following images.

    Customize Mail Content

    Bold Style and Points

  • Insert images and links if needed.

    Insert Image and Links

  • With the help of the Preview option, visualize the actual email format while scheduling and reset if you need to restore to the default content.

    Preview and Reset

  • After customizing the email content, click Next in the schedule dialog.

    Customize Page Next

  • Select the recurrence type, recurrence, start and end dates, export formats, and the users to which the exported dashboards and failure notification have to be emailed in the Add Schedule dialog box.

    • Dashboards can be scheduled hourly, daily, weekly, monthly, and yearly.
    • Dashboards can be exported as an image, PDF, CSV, and Excel.
    • The Application Time Zone is displayed below the date picker. The start time of the schedule is converted to the client Time Zone and shown on the right side for the user’s convenience.
    • Exported dashboards can be sent to individual users or groups or to external recipients along with the link to the dashboard in the Bold BI through emails.

    Choose Next

    Add Schedule

  • When clicking on Schedule, the dashboard is scheduled in the selected recurrence.

NOTE: Read Write Delete permission for that Specific Schedule is added to the users by the person who created the schedule.

Sending Schedule emails to Distribution list

Yes, we do support sending schedule emails to a distribution list. You can configure the distribution list in the schedule recipient list in the following two ways:

  1. We can add the distribution email directly in the external recipient option as below.

Send Schedule

  1. We can add the new user with the distribution list email and add the user as a recipient to send the emails to the users in the distribution list.

Sending Schedule failure notification to the owner and recipients

Supports sending schedule failure notifications to the schedule owner and recipients. After schedule export failure, the notification can be sent to the owner and recipients with a failure error message by email.

Schedule Failure Notification

Additionally, Bold BI application deactivates the export schedule after a limited number of consecutive failures and sends a disable notification to the owner and recipients.

Configure Schedule with Export Format

You can configure the export formats in the schedule.

Schedule Image Export

Other Destination Schedule Export

FTP location export

You can export the dashboards to an FTP, FTPS, or SFTP location by configuring the respective server credentials while scheduling the dashboard export.

Schedule Location Export

Webhook Notification

You can send a webhook notification for an export schedule or data alerts by selecting the created webhook in the Other Destinations section.

Select Webhook

Steps to configure webhook when adding or editing schedules

  1. Select a previously created webhook from the Webhook list dropdown.

    Select Webhook

  2. If you haven’t created any webhooks, you can create them by clicking the Create option. This will open the Add Webhook page in a new tab. Please visit the Manage Webhook for information on how to add a webhook.

    Create Webhook

  3. After creating the webhook, you need to click the Refresh option for the created webhook to appear in the dropdown.

    Refresh Webhook

  4. After selecting a webhook, you can see the selected webhook endpoint with request content type details in the info message section.

    Configuration Message

  5. When running the schedule, Bold BI will call the webhook endpoint you selected with the selected or all payload data. Click on the Webhook Payload to learn more about what the payload data sent to a webhook call is.

NOTE: Time Driven Dashboard Export event webhooks are listed only for normal schedules, and Alert Driven Dashboard Export event webhooks are listed only for data alert schedules.

Edit Schedules

Category, dashboard name, recurrence type, recurrence, start and end dates, export format, and recipients can be changed in the Edit Schedule dialog box.

Run Now

Schedules can be run on demand by using the Run Now option in the schedule grid context menu. The dashboard gets exported in the specified format and sent to the recipients along with a link to the dashboard in Bold BI through emails.

Run Now Schedule

Information of Schedule

You can view the information of the respective schedule in the dialog box. Click on Actions in the grid context menu and select Info.

Schedule Info

Schedule Info Popup

Run History

You can view the schedule run history information of the corresponding schedule in the Run History option in the schedule grid context menu.

Run History Run History Info

You can also view failure information by clicking on the failed link in the run history dialog.

Schedule Failure Info

Enable or Disable Schedule

Schedules can be disabled at any time, which will ignore any upcoming occurrences. When enabled, it will find the next occurrence and run accordingly.

Enable Disable Schedule

Delete Schedules

Schedules can be deleted from Bold BI when they are no longer needed.

Click on the Actions button in the schedules grid context menu and select Delete to delete the schedule.

Delete Schedule

Data Alerts

Data Alert provides users with the ability to track specific conditions and helps them respond to specified recipients via email when a predefined threshold is met. For more details on Data alerts, please refer to the information provided.